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NOTICE - SOME ITEMS SUPERSEDED OR OBSOLETE
Schedule Number: N1-425-08-001
Some items in this schedule are either obsolete or have been superseded by new
NARA approved records schedules. This information is accurate as of: 2/2/2022
These items, unless subsequently superseded, may be used by the agency to
disposition records. It is the responsibility of the user to verify the items are still
Item 1, Assistant Commissioner's Office Administrative Files
Item 2, Assistant Commissioner's Office Subject Files
Item 12, Debt Collection Improvement Act of 1996 (DCIA) Working Files
Item 19, No Response Necessary Correspondence File
SUPERSEDED AND OBSOLETE ITEMS
The remaining items on this schedule may no longer be used to disposition records.
They are superseded, obsolete, filing instructions, non-records, or were lined off and
not approved at the time of scheduling. References to more recent schedules are
provided below as a courtesy. Some items listed here may have been previously
annotated on the schedule itself.
Note: Item 4 is inactive because it is based on an old General Records Schedule item that was rescinded
in Transmittal 29 item 5 (https://www.archives.gov/files/records-mgmt/grs/grs-trs29.pdf.)
items 6 and 7 are filing instructions and do not list disposition instructions for the described records.
All other items are superseded by DAA-GRS-2013-0005-0007, DAA-GRS-2017-0003-0002, DAA-
GRS-2016-0016-0002, or N1-425-09-001 (See the crosswalk for N1-425-09-001.)
NOTICE - SOME ITEMS SUPERSEDED OR OBSOLETE
REQUEST FOR RECORDS DI SITION AUTHORITY
To: NATIONAL ARCHIVES & RECORDS ADMINISTRATION Date received
8601 ADELPHI ROAD COLLEGE PARK, MD 20740-6001
1. FROM (Agency or establishment) NOTIFICATION TO AGENCY
Department of the Treasury
2. MAJOR SUBDIVISION In accordance with the provisions of 44 U.S.C. 3303a, the
Financial Management Service
disposition request, including amendments, is approved
except for items that may be marked "disposition not
approved" or ''withdrawn" in column 10.
3. MINOR SUBDIVISION
Assistant Commissioner, Debt Mana ement Services
4. NAME OF PERSON WITH WHOM TO CONFER 5. TELEPHONE NUMBER DATE ARCHIVIST OF THE UNITED STATES
Sharon M. Kin (202) 874-6960
6. AGENCY CERTIFICATION
I hereby certify that I am authorized to act for this agency in matters pertaining to the disposition of its records and that the records
proposed for disposal on the attached _lLpage(s) are not needed now for the business for this agency or will not be needed after the
retention periods specified; and that written concurrence from the General Accounting Office, under the provisions of Title 8 of the
GAO Manual for Guidance of Federal Agencies,
~ is not required D is attached; or D has been requested. ?
9. GRS OR SUPERSEDED
SEE ATTACHED SHEET(S) FOR:
f 1h~s St.~eA~e.. ?'fY\',e-s ~ Fpec-
(ttor-~$ 6r-.\y, e1-e~pt ~'hue. spec.,+;e~
Dthu \,,'.)\Se .
- fc.t tonvt.,Se-,..\;ot\
'\DI~ ~f!,l'\CA./ (UC,t.?
oH~cer!. - S'J11Je,~
115-109 PREVIOUS EDITION NOT USABLE STANDARD FORM 115 (REV. 3-91)
Prescribed by NARA 36 CFR 1228
- Debt Management Services
Debt Management Services (DMS) is responsible for the development and
implementation of the Department of the Treasury's responsibilities under the Debt
Collection Improvement Act of 1996, which include maintenance and expansion of
Government-wide debt collection services, particularly the Treasury Offset Program and
mandatory Cross-Servicing debt collection.
The Treasury Offset Program (TOP) is a centralized offset program, administered by
DMS to collect delinquent debts owed to Federal agencies and states (including past-due
child support), in accordance with 26 U.S.C. ? 6402(d) (collection of debts owed to
Federal agencies), 31 U.S.C. ? 3720A (reduction of tax refund by amount of the debts),
and other applicable laws. FMS disburses Federal payments, such as Federal tax refunds,
for agencies making Federal payments (known as "payment agencies"), such as the
Internal Revenue Service. "Creditor agencies," such as the Department of Education,
submit delinquent debts to FMS for collection and inclusion in TOP and certify that such
debts qualify for collectio~ by offset.
DMS is responsible for providing Cross-Servicing to Federal Program Agencies of direct
debt collection and debt management. These services include: collection of delinquent
non-tax debt referred by Federal partners; receivables management; coordination of the
disposition of acquired real and personal property; consolidation of information reported
to credit bureaus; and reporting discharged debts and vendors payment to the Internal
Revenue Service. DMS reports to the President, Congress, the Office of Management
and Budget (0MB), Federal agencies, and the public. DMS also tracks and reports
agency referrals for debt collection services, DMS collection activities, and program
Office of the Assistant Commissioner
1. Assistant Commissioner's Office Administrative Files
Reference copies of documents that include correspondence, memoranda and other
file material of a housekeeping nature consisting of budget, fiscal, personnel, supply
and other operations common to all office as distinguished from the records relating
to the specific programs of an individual division or branch.
Disposition: Cut off at the end of each fiscal year. Destroy 3 years after cutoff.
2. Assistant Commissioner's Office Subject Files
Correspondence, memoranda, reports and comparable records concerning DMS and
program matters. These files also include Commissioner staff meeting notes/minutes,
printed copies of presentations given by staff member during the year, and initiatives
of interest to the Assistant Commissioner.
Disposition: Cut off at the end of each fiscal year. Destroy 3 years old after cutoff.
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Title: Debt Management Services Records
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