HUMAN RESOURCES MANAGEMENT POLICY FEDERAL … - federal employee student loan payoff

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• (1) federal student loan repayment
• (2) federal employees and student loans
• (3) federal employee student loan program
• (4) federal employee student loan repayment

HUMAN RESOURCES MANAGEMENT POLICY
FEDERAL STUDENT LOAN REPAYMENT PROGRAM
POLICY NUMBER: 3410.1A
U.S. DEPARTMENT OF TRANSPORTATION
PIPELINE AND HAZARDOUS MATERIALS
SAFETY ADMINISTRATION
ORIGINATING OFFICE: OFFICE OF HUMAN RESOURCES
EFFECTIVE DATE: August 23, 2012
~ " cynthia L. Quarterman
Administrator, PHMSA
NOTICE: This publication is available digitally on the PHMSA Human Resources Division
SharePoint site.
OVERVIEW:
This policy establishes procedures governing the implementation of the U.S. Department of
Transportation (DOT) Federal Student Loan Repayment Program for eligible PHMSA applicants and
employees. This incentive is being made available to attract the best-qualified candidates to fill position
vacancies and to retain outstanding employees who intend to separate from the Federal Government.
U.S. Department of Transportation Federal Student Loan Repayment Program
Pipeline and Hazardous Materials Safety Administration Policy Number: 341O.l A
Table of Contents
1.0 IN'TRODUCTION ............................................................................................................................1
1.1 Purpose .......................................................... ................................................................................ 1
1.2 Authorities ..................................................................................................................................... 1
1.3 Delegation of Authority...................................................................... .........................:.................1
1.4 Definitions .....................................................................................................................................2
2.0 POLICY ...........................................................................................................................................3
2.1 Employee Eligibility......................................................................................................................3
2.2 Eligible Loans................................................................................................................................4
2.3 Reimbursement for Failure to Satisfy Service...............................................................................4
2.4 Waiver ofReimbursement.. ........................ ...................................................................................S
2.5 Termination of Service Agreement ...............................................................................................5
3.0 ROLES AND RESPONSffiiLITIES .............................................................................................5
3.1 Director of Human Resources ....................................................................................................... 5
3.2 Human Resources Div ision ...........................................................................................................5
3.3 Recommending Officials...............................................................................................................S
3.4 Administrator.................................................................................................................................6
3.5 Employee .......................................................................................................................................6
4.0 PROCEDURES ...............................................................................................................................6
4.1 Recruitment ................................................................................ ...................................................6
4.2 Retention .......................................................................................................?............. ...................7
4.3 Approval Procedures for Recruitment or Retention ......................................................................&
4.4 Payment ........................................................... ..............................................................................8
4.5 Tax Withholdings .................................................................... ......................................................9
4.6 Repaid Loans/Payment Procedures ....................................................................................:..........9
4.7 Service Agreement .........................................................................................................................9
5.0 REPORTING.................................................................................................................................lO
6.0 RECORDS .....................................................................................................................................10
APPENDIX A: SERVICE AGREEMENT- STUDENT LOAN REPAYMENT
APPENDIX B: OUTSTANDING LOAN INFORMATION
Federal Student Loan Repayment Program
Effective Date: August 23, 2012
U.S. Department ofTransportation Federal Student Loan Repayment Program
Pipeline and Hazardous Materials Safety Administration Policy Number: 341 O.IA
1.0 INTRODUCTION
1.1 Purpose
This policy establishes procedures governing the implementation of the U.S. Department of
Transportation (DOT) Federal Student Loan Repayment Program for eligible PHMSA applicants and
employees. This Program is one of several tools PHMSA uses to manage its workforce strategically.
1.2 Authorities
1. Title 5, United States Code (U.S.C.) 5379, Student Loan Repayments
2. 5 Code of Federal Regulations (CFR) Part 537, Repayment of Student Loans
3. Departmental Personnel Manual (DPM), Chapter 537, Repayment of Student Loans within the
U.S. Department of Transportation (DOT)
1.3 Delegation of Authority
In accordance with Departmental policy, the authority to approve student loan repayments is delegated to
the Administrator. The Administrator may delegate this authority to a designated official. The
designated official must be no lower than the level of Associate Administrator (e.g., delegation to the
Associate Administrator for Administration). The delegation of authority must be in writing and
forwarded to the Human Resources Division.
Federal Student Loan Repayment Program
Effective Date: August 23, 2012


How to pay back your student loans? Tips to prepare for student loan payments: If you haven’t already — you were busy; we’ve been there — use the grace period (and watch for additional extensions) to research student loan repayment options. Create a budget built around your student loans. Prioritize paying off student loans. Communicate with your loan servicer. Set up automatic payments to avoid late fees. More items...

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