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Local Law 44 Reporting System -free time reporting system

Local Law 44 Reporting System
Organization Structure User Guide
Version 2.0 - December 2019
Partner Analysis & Transparency Team
Division of Strategic Operations & Analytics
NYC Department of Housing Preservation and Development
LocalLaw44@hpd.nyc.gov
Introduction
Per Local Law 44 of 2012 (LL44), HPD must make information about housing development projects that receive City
financial assistance available on its website and NYC Open Data. This information includes project and building
information, city financial assistance, organization structures, unit rent and affordability, and if wage information was
submitted to the agency. Information is updated until project completion or permanent closing, depending on the type of
submission.
The Local Law 44 Reporting System allows the Borrower Legal Entity (BLE) and General Contractor (GC) to submit
organization structures for all projects subject to LL44 requirements. LL44 requires organization structure information to
be submitted at the time of closing. Entities will be notified after closing, via email, to submit BLE and GC organization
structures.
Note: BLEs are the legal entities in which HPD enters into a contract to create or preserve affordable housing.
This guide assumes familiarity with LL44. For further information on LL44 and its requirements, as well as answers to
frequently asked questions, please visit HPD's LL44 webpage: https://www1.nyc.gov/site/hpd/services-and-
information/local-law-44.page .
For a general overview on how to log in and create an account on the LL44 Reporting System, please refer to our LL44
Reporting System: General Overview User Guide .
Local Law 44 Organization Structure Submissions
The BLE is responsible for listing all owners and officers that make up the BLE and GC. For purposes of LL44, an owner may
be either an entity or an individual, provided it has a 10% or greater ownership interest in the associated entity. An officer
is a person serving as or performing the functions of a CEO, CFO, or COO, even if they do not have an ownership interest
in the associated entity. This section covers the functionality available to the BLE when adding these members, and their
respective contact information and ownership interest.
Note: Per LL44, the BLE is ultimately responsible for making the submissions required by the law. However, the
BLE may delegate their authority for coordinating the submissions to another organization (such as the GC) if it so
chooses. The LL44 Team can change the person responsible for making submissions (the "BLE Contact") at any
time. For instance, the BLE may provide the organization structure information, and then have the GC coordinate
wage reporting. Contact the LL44 team (LocalLaw44@hpd.nyc.gov) if the BLE Contact needs to change.
The organization structure of subcontractors must also be submitted, but it is done so as the subcontractors perform
project work and are added to the system as part of the wage reporting process. See the "New Contractors" section (page
4) of the LL44 Reporting System: Wage Submissions User Guide for information on how subcontractors are added.
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Project List
Once logged into the system, you are presented with the Project List. The Project List contains all projects for which you
are the BLE Contact (the person responsible for coordinating reporting on behalf of the BLE).
If you believe the list should have projects added or removed, please reach out to the LL44 team at
LocalLaw44@hpd.nyc.gov.
Click the button on the right-hand side of the desired project to begin adding the organization
structure(s).
Status Bar
Once you click on for a desired project, you will notice the status bar at the top of the page. The status bar
contains three sections: the org. charts drop-down, which allows you to see all the organization charts entered in the
system, the project name and , which permits the primary contact to add a new organization chart to the
project.
PROJECT TEST ABC
Adding Organization Chart Information
To add a new organization chart, click on , which is located on the right-hand corner of the status bar. A
pop-up window will display an Entity Type dropdown. In the drop-down of the Entity Type field, click on the type of
entity for which you need to submit an org. chart: a Borrower Legal Entity (BLE) or a General Contractor (GC).
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Once you select the type of entity, the Entity field activates. Within the Entity field, you will see existing entities that have
been previously added in an HPD System. These names will reflect the name used to register the entity with the IRS--
please use the existing entities. If the project has an additional borrower legal entity or an additional general contractor,
you may select Add An Additional BLE/ GC, depending on the selected entity type. You should only need to add an entity
when a project has multiple BLEs or GCs. However, please make sure that if you select an additional BLE or GC, you type
the exact naming convention that was first registered with the IRS. If you have any issues or questions about the entities
you see listed in the system or about adding a new entity, please feel free to reach out to the Local Law 44 team at
locallaw44@hpd.nyc.gov.
Select
BELExSisAtMinPLgE E1ntities
BLE SAMPLE 1
Not Listed?
Add an additional Borrower Legal Entity (BLE)
The LL44 Reporting System provides two options for easily adding borrower legal entities.
? "Existing Entities" feature: Clicking the desired BLE listed in the Existing Entities will import an existing BLE's
information if it has been previously input into an HPD system. The BLE's contact information may still be
modified, added or removed as necessary.
? "Add New" feature: Clicking Add New allows the primary contact to add a new BLE. This button should only be
used when a project has multiple BLEs or GCs.
Adding/Editing Entity Information
After choosing the appropriate option, a form appears for adding or editing information on the BLE or GC, depending on
the option you selected previously.
BLE 123 CORP
BLE 123 CORP
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How do I submit a time report? You may either save this Time Report for later or electronically sign it and send it to your supervisor by selecting the appropriate radio button and clicking on 'Submit Request'. If you are paid monthly, the weekly total of hours worked and time absent must equal at least the number of hours assigned. Electronic Timekeeping and Define ETM / EGM