DONATION REQUEST FORM - Chateau Grand Traverse - hotel donations request for nonprofits

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DONATION REQUEST FORM
Thank you for thinking of Chateau Grand Traverse while planning your fundraising activities. We strive to
support community fundraising efforts for organizations that reflect our company goals and objectives
whenever possible. Due to an overwhelming volume of donation requests, all requests should be received
at least two weeks in advance of your event deadline. Upon approval, donations can be picked up at the
winery or will be mailed to an address provided. Please submit this completed form, along with the
following:
Letter of donation request from organization
Copy of your organization's 501(c)(3) form and tax exempt ID number (if applicable)
Please Return to the winery office at Chateau Grand Traverse, 12239 Center Rd. Traverse City, MI 49686.
We will respond to your request within two weeks of receiving these documents.
Donation Request Guidelines
1. All donation requests must be received at least two weeks prior to the requested ship/pick-up date.
2. Chateau Grand Traverse has a company policy that restricts donation of wine, but we have designed
other offerings to sponsor your event if approved.
3. We will consider your donation and determine what type of donation we'd like to make. Some
possible donation items include a certificate for a Private Winery Tour and Tasting for up to 8
people, wine-related retail items, and off-season (November - April) stays at The Inn at Chateau
Grand Traverse.
4. Although we are proud to support charitable community organizations, Chateau Grand Traverse
reserves the right to deny any requests that do not reflect our company goals and objectives.
Organization Details
Contact Name: _______________________________________________________
Organization Name: ___________________________________________________
Federal Tax Exempt Number: _____________________________________________
Mailing Address: ______________________________________________________
City: _____________________________________ State: ___________________
Zip: _____________ Telephone: _________________ Email: __________________
Event Details
Name of Event: _______________________________________________________
Event Date: _____________________ Location: _____________________________
Overview of Event: ____________________________________________________
__________________________________________________________________
Number of people expected at event: __________ Expected Funds Raised: _____________
How will donated item be used? ___________________________________________
What marketing opportunities are involved with this donation?
__________________________________________________________________
__________________________________________________________________
I agree that the above information is accurate, and understand that this request does not guarantee a
donation from Chateau Grand Traverse. I will use the donated items for the above intended purpose and
do not intend to re-sell the items for profit.
Signature: _______________________________ Date: _______________________


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